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Microsoft excel 2016 bible pdf free free

 

Learn to incorporate templates, implement formulas, create pivot tables, analyze data, and much more. Navigate this powerful tool for business, home management, technical work, and much more with the only resource you need, Excel Bible. Introducing Excel ; Entering and editing worksheet data ; Essential worksheet operations ; Working with cells and ranges ; Introducing tables ; Worksheet formatting ; Understanding Excel files ; Using and creating templates ; Printing your work -- Working with formulas and functions.

Introducing formulas and functions ; Creating formulas that manipulate text ; Working with dates and times ; Creating formulas that count and sum ; Creating formulas that look up values ; Creating formulas for financial applications ; Miscellaneous calculations ; Introducing array formulas ; Performing magic with array formulas -- Creating charts and graphics.

Getting started making charts ; Learning advanced charting ; Visualizing data using conditional formatting ; Creating sparkline graphics ; Enhancing your work with pictures and drawings -- Using advanced Excel features.

Customizing the Excel user interface ; Using custom number formats ; Using data validation ; Creating and using worksheet outlines ; Linking and consolidating worksheets ; Excel and the internet ; Protecting your work ; Making your worksheets error free -- Analyzing data with Excel.

Introducing visual basic for applications ; Creating custom worksheet functions ; Creating userforms ; Using userform controls in a worksheet ; Working with Excel events ; VBA examples ; Creating custom Excel add-ins -- Appendixes.

Excel inserts dark lines to indicate the frozen rows and columns. The frozen row and column remain visible while you scroll throughout the worksheet. In this case, rows and column A are frozen in place. This technique allows you to scroll down and to the right to locate some information while keeping the column titles and the column A entries visible. Using these commands eliminates the need to position the cell pointer before freezing panes.

When you scroll down, Excel displays the table column headings in place of the column letters. The table headings replace the column letters only when a cell within the table is selected. Monitoring cells with a Watch Window 3 In some situations, you may want to monitor the value in a particular cell as you work. As you scroll throughout the worksheet, that cell may disappear from view. A feature known as Watch Window can help.

To add a cell to watch, click Add Watch and specify the cell that you want to watch. The Watch Window displays the value in that cell. You can add any number of cells to the Watch Window. Double-click a cell in the Watch Window to immediately select that cell. This works only if the watched cell is in the active workbook.

Working with Rows and Columns This section discusses worksheet operations that involve complete rows and columns rather than individual cells. If you open a workbook that was created in a version of Excel prior to Excel , the workbook is opened in Compatibility Mode. These workbooks have 65, rows and columns. If you would like to increase the number of rows and columns, save the workbook as an Excel.

Instead, inserting a new row moves down the other rows to accommodate the new row. In either case, attempting to add a row or column displays the dialog box shown in Figure 3. Right-click and choose Insert from the shortcut menu.

If you select multiple cells in the column, Excel inserts additional rows that correspond to the number of cells selected in the column and moves the rows below the insertion down. If you select multiple cells in the row, Excel inserts additional columns that correspond to the number of cells selected in the row.

You can also insert cells rather than just rows or columns. To insert cells, you must shift the existing cells to the right or down. Therefore, Excel displays the Insert dialog box shown in Figure 3. Notice that this dialog box also enables you to insert entire rows or columns. Deleting rows and columns You may also want to delete rows or columns in a worksheet. For example, your sheet may contain old data that is no longer needed, or you may want to remove empty rows or columns.

Right-click and choose Delete from the shortcut menu. If you select multiple cells in the column, Excel deletes all rows in the selection. Deleting columns works in a similar way. For example, you can make columns narrower to show more information on a printed page. Excel provides several ways to change the widths of columns and the height of rows.

Widen the column to solve the problem. Before you change the column width, you can select multiple columns so that the width will be the same for all selected columns.

To select multiple columns, either click and drag in the column border or press Ctrl while you select individual columns. To select all columns, click the button where the row and column headers intersect. Instead of selecting an entire column, you can just select cells in the column, and the column is adjusted based on the widest entry in your selection. This command displays a dialog box into which you enter the new default column width.

If you enter a long number that displays as hash symbols , you need to change the column width manually. Changing row heights Row height is measured in points a standard unit of measurement in the printing trade — 72 pt is equal to 1 inch. The default row height using the default font is 15 pt, or 20 px. In addition, Excel automatically adjusts row heights to accommodate the tallest font in the row.

So, if you change the font size of a cell to 20 pt, for example, Excel makes the row taller so that the entire text is visible. Changing the row height is useful for spacing out rows and is almost always preferable to inserting empty rows between lines of data. Hiding rows and columns In some cases, you may want to hide particular rows or columns. To hide rows in your worksheet, select the row or rows that you want to hide by clicking in the row header on the left.

Then right-click and choose Hide from the shortcut menu. To hide columns, use the same technique, but start by selecting columns rather than rows. You must drag the border in the row or column heading. Drag the bottom border of a row upward or the right border of a column to the left.

A hidden row is actually a row with its height set to zero. Similarly, a hidden column has a column width of zero. When you use the navigation keys to move the cell pointer, cells in hidden rows or columns are skipped.

Notice, however, that Excel displays a narrow column heading for hidden columns and a narrow row heading for hidden rows. You can click and drag the column heading to make the column wider — and make it visible again.

For a hidden row, click and drag the small row heading to make the column visible. For example, if column A is hidden, you can press F5 and specify cell A1 or any other cell in column A to move the cell pointer to the hidden column. Understanding how best to manipulate cells and ranges will save you time and effort. This chapter discusses a variety of techniques that are essential for Excel users.

Understanding Cells and Ranges A cell is a single element in a worksheet that can hold a value, some text, or a formula. For example, cell D9 is the cell in the fourth column and the ninth row. A group of cells is called a range. You designate a range address by specifying its upper-left cell address and its lower-right cell address, separated by a colon. A1:B1 Two cells that occupy one row and two columns. A1:A cells in column A. A1:D4 16 cells four rows by four columns.

C1:C An entire column of cells; this range also can be expressed as C:C. A6:XFD6 An entire row of cells; this range also can be expressed as A1:XFD All cells in a worksheet.

This range also can be expressed as either A:XFD or When you select a range, the cells appear highlighted. The exception is the active cell, which remains its normal color. Figure 4. Cell A5, the active cell, is selected but not highlighted. Then release the mouse button. If you drag to the end of the window, the worksheet will scroll. Press F8 again to return the navigation keys to normal movement.

When you finish making the selection, the Name box reverts to showing the address of the active cell. Quick Analysis? When you select a range of data, Excel may display a Quick Analysis icon at the lower right of your selection. You can add conditional formatting, create a chart, add formulas, create a pivot table, and generate Sparkline graphics. The exact options vary, depending on the data in the range. For example, you may want to apply the same numeric format or the same alignment options to an entire row or column.

The column of the active cell or columns of the selected cells is highlighted. The row of the active cell or rows of the selected cells is highlighted. You can also click the area at the intersection of the row and column borders to select all cells.

Selecting noncontiguous ranges Most of the time, the ranges that you select are contiguous — a single rectangle of cells. Selecting noncontiguous ranges is also known as a multiple selection. If you want to apply the same formatting to cells in different areas of your worksheet, one approach is to make a multiple selection. When the appropriate cells or ranges are selected, the formatting that you select is applied to them all. Three ranges are selected: A6:F6.

AF14, and AF Then press and hold Ctrl as you click and drag the mouse to highlight additional cells or ranges. Separate each range address with a comma.

Enter the range or cell address in the Reference box, and separate each range address with a comma. Click OK, and Excel selects the ranges. Selecting multisheet ranges In addition to two-dimensional ranges on a single worksheet, ranges can extend across multiple worksheets to be three-dimensional ranges. Suppose that you have a workbook set up to track budgets. One approach is to use a separate worksheet for each department, making it easy to organize the data.

You can click a sheet tab to view the information for a particular department. The workbook has four sheets: Totals, Operations, Marketing, and Manufacturing.

The sheets are laid out identically. The only difference is the values. The Totals sheet contains formulas that compute the sum of the corresponding items in the three departmental worksheets. This workbook, named budget. Assume that you want to apply formatting to the sheets — for example, make the column headings bold with background shading. A better technique is to select a multisheet range and format the cells in all the sheets simultaneously.

The following is a step-by-step example of multisheet formatting using the workbook shown in Figure 4. Activate the Totals worksheet by clicking its tab. Select the range B3:F3. Press Shift and click the Manufacturing sheet tab. This step selects all worksheets between the active worksheet Totals and the sheet tab that you click — in essence, a three-dimensional range of cells see Figure 4.

Excel applies the formatting to the selected range across the selected sheets. Click one of the other sheet tabs. This step selects the sheet and cancels Group mode; [Group] is no longer displayed in the title bar. When a workbook is in Group mode, any changes that you make to cells in one worksheet also apply to the corresponding cells in all the other grouped worksheets. You can use this to your advantage when you want to set up a group of identical worksheets because any labels, data, formatting, or formulas you enter are automatically added to the same cells in all the grouped worksheets.

In general, selecting a multisheet range is a simple two-step process: select the range in one sheet, and then select the worksheets to include in the range. To select a group of contiguous worksheets, you can press Shift and click the sheet tab of the last worksheet that you want to include in the selection.

To select individual worksheets, press Ctrl and click the sheet tab of each worksheet that you want to select. If all the worksheets in a WOW! When you make the selection, the sheet tabs of the selected sheets display in bold with underlined text, and Excel displays [Group] in the title bar. To select all sheets in a workbook, right-click any sheet tab and choose Select All Sheets from the shortcut menu.

After you make your choice in the dialog box, Excel selects the qualifying subset of cells in the current selection. Often, this subset of cells is a multiple selection. If no cells qualify, Excel lets you know with the message No cells were found. If you bring up the Go to Special dialog box with only one cell selected, Excel bases its selection on the entire used area of the worksheet.

Otherwise, the selection is based on the selected range. Some of the options are very useful. TABLE 4. Use the check boxes under the Formulas option to choose which types of nonformula cells to include. Formulas Selects cells that contain formulas. Blanks Selects all empty cells. If a single cell is selected when the dialog box displays, this option selects the empty cells in the used area of the worksheet.

Current Region Selects a rectangular range of cells around the active cell. This range is determined by surrounding blank rows and columns.

Current Array Selects the entire array. Objects Selects all embedded objects on the worksheet, including charts and graphics. Row Differences Analyzes the selection and selects cells that are different from other cells in each row. Column Differences Analyzes the selection and selects the cells that are different from other cells in each column. Precedents Selects cells that are referred to in the formulas in the active cell or selection limited to the active sheet. You can select either direct precedents or precedents at any level.

Dependents Selects cells with formulas that refer to the active cell or selection limited to the active sheet. You can select either direct dependents or dependents at any level. See Chapter 31 for more information. Last Cell Selects the bottom-right cell in the worksheet that contains data or formatting. For this option, the entire worksheet is examined, even if a range is selected when the dialog box displays. Visible Cells Only Selects only visible cells in the selection.

This option is useful when dealing with a filtered list or a table. The All option selects all such cells. The Same option 4 selects only the cells that have the same conditional formatting as the active cell.

The Same option selects only the cells that have the same validation rules as the active cell. The placement of these suboptions can be misleading. For example, when you select Constants, the suboptions under Formulas become available to help you further refine the results. Likewise, the suboptions under Dependents also apply to Precedents, and those under Data Validation also apply to Conditional Formats.

The Find and Replace dialog box is shown in Figure 4. The dialog box expands to display all the cells that match your search criteria. For example, Figure 4. You can click an item in the list, and the screen will scroll so that you can view the cell in context. The Find and Replace dialog box allows you to return to the worksheet without dismissing the dialog box. The Find and Replace dialog box supports two wildcard characters:?

Searching for 1? For example, searching for smith does not locate Smith. When using wildcard characters, an exact match is not required. Excel makes copying or moving ranges of cells easy. The source cell is copied to every cell in the destination range.

The primary difference between copying and moving a range is the effect of the operation on the source range. When you copy a range, the source range is unaffected. When you move a range, the contents are removed from the source range. When you copy a cell that contains a formula, the cell references in the copied formulas are changed automatically to be relative to their new destination. Select the cell or range to copy the source range , and copy it to the Clipboard.

To move the range instead of copying it, cut the range instead of copying it. Move the cell pointer to the range that will hold the copy the destination range , and paste the Clipboard contents. When you paste information, Excel overwrites any cells that get in the way without warning you. When you copy a cell or range, Excel surrounds the copied area with a thick-dashed border.

As long as that border remains visible, the copied information is available for pasting. If you press Esc to cancel the border, Excel removes the information from the Clipboard. Because copying or moving is used so often, Excel provides many different methods. I discuss each method in the following sections. Copying and moving are similar operations, so I point out only important differences between the two.

You only need to activate the upper-left cell in the destination range. Each time that you cut or copy information, Windows replaces the information previously stored on the Clipboard with the new information that you cut or copied.

The Windows Clipboard can store data in a variety of formats. Because Windows manages information on the Clipboard, it can be pasted to other Windows applications, regardless of where it originated. Microsoft Office has its own Clipboard the Office Clipboard , which is available only in Office programs.

Whenever you cut or copy information in an Office program, such as Excel or Word, the program places the information on both the Windows Clipboard and the Office Clipboard. However, the program treats information on the Office Clipboard differently from the way it treats information on the Windows Clipboard. Instead of replacing information on the Office Clipboard, the program appends the information to the Office Clipboard.

With multiple items stored on the Clipboard, you can then paste the items either individually or as a group. For more control over how the pasted information appears, right-click the destination cell and use one of the paste icons in the shortcut menu see Figure 4.

Instead of using Paste, you can just activate the destination cell and press Enter. Click the list or press Ctrl , and you see the options shown in the figure here. These options enable you to specify how the data should be pasted, such as values only or formatting only.

In this case, using the paste option buttons is an alternative to using options in the Paste Special dialog box. Count me in the latter group. Copying or moving by using drag-and-drop Excel also enables you to copy or move a cell or range by dragging. Oddly, you do not get a warning if a drag-anddrop copy operation will overwrite existing cell contents. The mouse pointer is augmented with a small plus sign. Then drag the selection to its new location while you continue to press the Ctrl key.

The original selection remains behind, and Excel makes a new copy when you release the mouse button. Copying to adjacent cells Often, you need to copy a cell to an adjacent cell or range. You can use the same formula to add the values in the other columns. Rather than re-enter the formula, you can copy it to the adjacent cells. Excel provides additional options for copying to adjacent cells. Excel copies the original selection to the cells that you highlight while dragging.

Copying a range to other sheets You can use the copy procedures described previously to copy a cell or range to another worksheet, even if the worksheet is in a different workbook. You must, of course, activate the other worksheet before you select the location to which you want to copy.

Excel offers a quicker way to copy a cell or range and paste it to other worksheets in the same workbook: 1. Select the range to copy.

Press Ctrl and click the sheet tabs for the worksheets to which you want to copy the information. A dialog box appears to ask you what you want to copy All, Contents, or Formats. Make your choice and then click OK. Excel copies the selected range to the selected worksheets; the new copy occupies the same cells in the selected worksheets as the original occupies in the initial worksheet.

You can quickly overwrite lots of cells with this command and not even realize it. To make the Clipboard task pane open automatically, click the Options button near the bottom of the task pane and choose the Show Office Clipboard Automatically option. Repeat this process, selecting the next cell or range that you want to copy.

To paste an individual item, click it in the Clipboard task pane. The items are pasted, one after the other. The Paste All button is probably more useful in Word, for situations in which you copy text from various sources and then paste it all at once. The Office Clipboard has a serious problem that limits its usefulness for Excel users: if you copy a range that contains formulas, the formulas are not transferred when you paste to a different range.

Only the values are pasted. Pasting in special ways You may not always want to copy everything from the source range to the destination range. For example, you may want to copy only the formula results rather than the formulas themselves. Or you may want to copy the number formats from one range to another without overwriting any existing data or formulas. Click the icon to use the selected paste option.

Here, the information is copied from E4:G7 and is being pasted beginning at cell F11 using the Transpose option. Rows become columns, and columns become rows. Any formulas in the copied range are adjusted so that they work properly when transposed. When clicked, it merges the copied conditional formatting with any conditional formatting in the destination range. The destination for the copy can be a new range or the original range. In the latter case, Excel replaces the original formulas with their current values.

A Paste Options drop-down appears at the lower right of the pasted range. Click it or press Ctrl , and you see the paste option icons again. You can also right-click and choose Paste Special from the shortcut menu to display this dialog box. This dialog box has several options, which I explain in the following list. Excel actually has several different Paste Special dialog boxes, each with different options.

This section describes the Paste Special dialog box that appears when a range or cell has been copied. For the Paste Special command to be available, you need to copy a cell or range. In addition, the Paste Special dialog box enables you to perform other operations, described in the following sections. Performing mathematical operations without formulas The option buttons in the Operation section of the Paste Special dialog box let you perform an arithmetic operation on values and formulas in the destination range.

For example, you can copy a range to another range and select the Multiply operation. Excel multiplies the corresponding values in the source range and the destination range and replaces the destination range with the new values. This feature also works with a single copied cell, pasted to a multicell range. Assume that you have a range of values, and you want to increase each value by 5 percent.

Then select the range of values and bring up the Paste Special dialog box. If the destination range contains formulas, the formulas are also modified. In many cases, this is not what you want. A cell can contain a maximum of about 32, characters — more than enough to store a typical chapter in this book. Even though a cell can hold a huge number of characters, you'll find that it's not possible to actually display all these characters.

If you type an exceptionally long text entry into a cell, the Formula bar may not show all the text.

To display more of the text in the Formula bar, click the bottom of the Formula bar and drag down to increase the height see Figure 2.

Pressing this key combination toggles the height of the Formula bar to show either one row or the previous size. What happens when you enter text that's longer than its column's current width?

If the cells to the immediate right are blank, Excel displays the text in its entirety, appearing to spill the entry into adjacent cells. If an adjacent cell isn't blank, Excel displays as much of the text as possible. The full text is contained in the cell; it's just not displayed.

If you need to display a long text string in a cell that's adjacent to a nonblank cell, you have a few choices:. Wrap the text within the cell so that it occupies more than one line. Choose Home Alignment Wrap Text to toggle wrapping on and off for the selected cell or range.

Excel treats dates and times as special types of numeric values. Dates and times are values that are formatted so that they appear as dates or times. If you work with dates and times, you need to understand Excel's date and time system. Excel handles dates by using a serial number system. The earliest date that Excel understands is January 1, This date has a serial number of 1. January 2, , has a serial number of 2, and so on. This system makes it easy to deal with dates in formulas. For example, you can enter a formula to calculate the number of days between two dates.

Most of the time, you don't have to be concerned with Excel's serial number date system. You can simply enter a date in a common date format, and Excel takes care of the details behind the scenes. For example, if you need to enter June 1, , you can enter the date by typing June 1, or use any of several different date formats. Excel interprets your entry and stores the value , which is the serial number for that date.

The date examples in this book use the U. English system. Your Windows regional settings will affect the way Excel interprets a date you've entered. For example, depending on your regional date settings, June 1, may be interpreted as text rather than a date. In such a case, you need to enter the date in a format that corresponds to your regional date settings — for example, 1 June, For more information about working with dates, see Chapter 12, Working with Dates and Times.

When you work with times, you extend Excel's date serial number system to include decimals. In other words, Excel works with times by using fractional days. For example, the date serial number for June 1, , is Noon on June 1, halfway through the day , is represented internally as Again, you normally don't have to be concerned with these serial numbers or fractional serial numbers for times.

Just enter the time into a cell in a recognized format. In this case, type June 1, You can also modify a cell by changing its formatting.

However, formatting a cell affects only a cell's appearance. Formatting doesn't affect the cell's contents. Later sections in this chapter cover formatting. To delete the contents of a cell, just click the cell and press the Delete key. To delete more than one cell, select all the cells that you want to delete and then press Delete. Pressing Delete removes the cell's contents but doesn't remove any formatting such as bold, italic, or a different number format that you may have applied to the cell.

For more control over what gets deleted, you can choose Home Editing Clear. This command's drop-down list has five choices:.

Clear All: Clears everything from the cell — its contents, its formatting, and its cell comment if it has one. Clear Formats: Clears only the formatting and leaves the value, text, or formula. Clear Contents: Clears only the cell's contents and leaves the formatting. This has the same effect as pressing Delete. Clear Hyperlinks: Removes hyperlinks contained in the selected cells. The text and formatting remain, so the cell still looks like it has a hyperlink, but it no longer functions as a hyperlink.

Remove Hyperlinks: Removes hyperlinks in the selected cells, including the cell formatting. Clearing formats doesn't clear the background colors in a range that has been designated as a table unless you've replaced the table style background colors manually. See Chapter 5, Introducing Tables, for more about tables. To replace the contents of a cell with something else, just activate the cell and type your new entry, which replaces the previous contents.

Any formatting applied to the cell remains in place and is applied to the new content. You can also replace cell contents by dragging and dropping or by pasting data from the Clipboard.

In both cases, the cell formatting will be replaced by the format of the new data. If the cell contains only a few characters, replacing its contents by typing new data usually is easiest. However, if the cell contains lengthy text or a complex formula and you need to make only a slight modification, you probably want to edit the cell rather than re-enter information.

When you want to edit the contents of a cell, you can use one of the following ways to enter cell-edit mode:. Select the cell that you want to edit and then click inside the Formula bar to edit the cell contents in the Formula bar. You can use whichever method you prefer. Some people find editing directly in the cell easier; others prefer to use the Formula bar to edit a cell.

These settings affect how editing works. To access this dialog box, choose File Options. If the Allow Editing Directly in Cells option isn't enabled, you can't edit a cell by double-clicking. In addition, pressing F2 allows you to edit the cell in the Formula bar not directly in the cell. All these methods cause Excel to go into edit mode. The word Edit appears at the left side of the status bar at the bottom of the window. When Excel is in edit mode, the Formula bar enables two icons: Cancel the X and Enter the check mark.

Clicking the Cancel icon cancels editing without changing the cell's contents. Pressing Esc has the same effect. Clicking the Enter icon completes the editing and enters the modified contents into.

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Start your free days Read preview. Publisher: Wiley. Released: Oct 20, ISBN: Format: Book. The complete guide to Excel , from Mr. Spreadsheet himself Whether you are just starting out or an Excel novice, the Excel Bible is your comprehensive, go-to guide for all your Excel needs. Create functional spreadsheets that work Master formulas, formatting, pivot tables, and more Get acquainted with Excel 's new features and tools Customize downloadable templates and worksheets Whether you need a walkthrough tutorial or an easy-to-navigate desk reference, the Excel Bible has you covered with complete coverage and clear expert guidance.

Enterprise Applications. About the author. Related to Excel Bible Titles in the series 8. Read More From John Walkenbach. Spreadsheet's Bookshelf by Peter G. Related Books. Learn Excel from Mr. Related Podcast Episodes. How to recognize ML generated images. Excel gains OCR capabilities. He has an Excel blog over at www.

The magic of spreadsheets: Devotees love spreadsheets for their directness. You click the formula that you want, edit it instantly and it updates, live. But their use can also lead to problems, as the UK retailer Marks and Spencer recently discovered to its cost. Columnist Lisa Echeruo had no expertise in computer science when he set out to build the service, but he was a whiz at Excel. With a little help from Upwork and some paper maps, he built a business that was eventually acquired by Apple.

Show Notes In , Andre founded Ping Identity with a vision of securing the Internet through identity. He recently sold his company They range from the CTRL combinations shortcuts to the Function keys shortcuts as well as many other Excel keyboard shortcuts.

In this She currently works as the director of community engineering at Glitch. In this episode of That Happened Fast Micah Shippee by OnEducation 65 min listen. MacVoices Michael E. You may have heard our conversation back on January 27, Related Articles. Related categories Skip carousel. Here are just a few of the uses for Excel: Number crunching: Create budgets, tabulate expenses, analyze survey results, and perform just about any type of financial analysis you can think of.

Creating charts: Create a variety of highly customizable charts. Organizing lists: Use the row-and-column layout to store lists efficiently. Text manipulation: Clean up and standardize text-based data. Accessing other data: Import data from a variety of sources. The Backstage area which displays when you click the File tab has been reorganized. Understanding Workbooks and Worksheets You perform the work you do in Excel in a workbook. Note In previous versions of Excel, users could work with multiple workbooks in a single window.

Screenshot of the Excel screen with labeled parts. Table 1. Image described by caption and surrounding text. Note Excel is also available for devices that use a touch interface.

Navigating with your keyboard Not surprisingly, you can use the standard navigational keys on your keyboard to move around a worksheet. Tip You can use the keyboard to scroll through the worksheet without changing the active cell by turning on Scroll Lock, which is useful if you need to view another area of your worksheet and then quickly return to your original location.

Tip If your mouse has a wheel, you can use it to scroll vertically. Using the Ribbon In Office , Microsoft made a dramatic change to the user interface. Ribbon tabs The commands available in the Ribbon vary, depending upon which tab is selected.

Here's a quick overview of Excel's tabs: Home: You'll probably spend most of your time with the Home tab selected. Note Although the File button shares space with the tabs, it's not actually a tab.

Contextual tabs In addition to the standard tabs, Excel includes contextual tabs. Image described by surrounding text. Types of commands on the Ribbon When you hover your mouse pointer over a Ribbon command, you'll see a pop-up box that contains the command's name and a brief description. You'll find several different styles of commands on the Ribbon: Simple buttons: Click the button, and it does its thing.

Accessing the Ribbon by using your keyboard At first glance, you may think that the Ribbon is completely mouse centric.

Tip You don't need to hold down the Alt key while you type keytip letters. Tip Often, you'll want to repeat a particular command. The cursor points Protect Sheet option.

Using Shortcut Menus In addition to the Ribbon, Excel features many shortcut menus, which you access by right-clicking just about anything within Excel. Snipped image of Excel presenting six highlighted cells C2 to C7 with two shortcut menus: right-click menu of various options and menu with the elements of Font and Number panels. Customizing Your Quick Access Toolbar The Ribbon is fairly efficient, but many users prefer to have certain commands available at all times, without having to click a tab.

See Chapter 24 for more information about customizing your Quick Access toolbar. Caution You can't reverse every action, however. Working with Dialog Boxes Many Excel commands display a dialog box, which is simply a way of getting more information from you. Screenshot of Protect Sheet dialog box presenting selected commands: Protect worksheet and contents of locked cells command and Allow all users to select locked cells and select unlocked cells commands.

Excel dialog boxes vary in the way they work. You'll find two types of dialog boxes: Typical dialog box: A modal dialog box takes the focus away from the spreadsheet. Navigating dialog boxes Navigating dialog boxes is generally very easy — you simply click the control you want to activate. Tip When a control is selected, it appears with a dotted outline.

Using tabbed dialog boxes Several Excel dialog boxes are tabbed dialog boxes; that is, they include notebook-like tabs, each of which is associated with a different panel. Navigate this powerful tool for business, home management, technical work, and much more with the only resource you need, Excel Bible. Create functional spreadsheets that work Master formulas, formatting, pivot tables, and more Get acquainted with Excel 's new features and tools Customize downloadable templates and worksheets Whether you need a walkthrough tutorial or an easy-to-navigate desk reference, the Excel Bible has you covered with complete coverage and clear expert guidance.